JOB TITLE: Facilities Manager
LOCATION: Uppingham Rutland
SALARY: £35,000-£42,000
HOURS: Monday to Friday, 39 Hours Per Week
MUST HAVES: Previous experience in either facilities management or property management compliance


Job purpose
(i)To work proactively with the Estates Department to establish and maintain a safe and statutory compliant environment for pupils, colleagues and visitors.

(ii)To support the Estates Team by providing operational management, documentation, record keeping, monitoring, auditing and statutory compliance services relating to the management, safety and development of the estate.

Your accountabilities
1.Compliance: To act as an expert technical point of contact ensuring that the facility is compliant at all times with all relevant legislation, regulations and statutory testing pertaining to the Estate, including health and safety, fire safety, asbestos, legionella, electrical safety, gas, pupil safeguarding, etc.;
2.Organisation and Strategy: Creation, implementation and delivery of a comprehensive risk-based Compliance Monitoring Programme. Setting and communicating clear short, medium and long-term plans for the compliance requirement of the estate; implementing these plans in consultation with the Estates team.
3.Reporting: Establish clear targets, reporting and tracking of estates compliance and actions.
Create and maintain clear and accurate data to communicate compliance targets, status and actions at all times. Subject to level of report, provide sufficient detail to highlight the main challenges and risk-based assessment of compliance.
You will ensure that all records of statutory maintenance are kept and provide reports to the Estates Director and the Senior Management to demonstrate the current position in relation to Estates Compliance.
4.Asset Schedule: Create, establish and maintain an asset list for the estate. Ensure all asset data is maintained and accurate in conjunction with compliance requirements to ensure that these are safe and available for their intended use and that the school complies with all relevant statutory and regulatory requirements.
Ensure that all relevant drawings and documentation is received by the estates department prior to the acceptance of all new and refurbished facilities and integrate this information.
Responsible for the management of the information held on the CAFM system; asset registers, contract registers, Operation & Maintenance manuals, maintenance and inspection records, warranties and guarantees, CAD drawings, condition data etc. Where inaccuracies or changes are found, for example CAD drawings or changes to room designations/numbering arrange for them to be corrected.
5.Contract Management: Negotiate contracts for service delivery and ensure service delivery contracts meet their contractual obligations for compliance services within the Estates Department.


Qualifications, skills and experience, personal qualities required

Qualifications
-Membership by qualification of the Institute of Workplace & Facilities Management (formerly BIFM) would be advantageous.
-Membership by qualification of a relevant building services professional organisation (e.g. CIBSE, IMechE, IEE etc.) would be advantageous.

Skills and experience
-Previous experience of a compliance and / or facilities / property management role in a large, multi-site organisation, with multiple stakeholders, ideally within the education sector.
-Excellent working knowledge of legislative compliance requirements including but not limited to Asbestos; Legionella; Electrical Safety; Gas Safety; Fire Risk Assessments etc. with particular emphasis on schools / the education sector.
-Ability to use and create systems-based reporting tools
-Experience of compliance inspections, auditing, risk assessment and report writing making considered and sound recommendations for improvements as necessary and following up / supporting implementation of recommendations through to completion.
-Have the ability to effectively monitor progress and follow up on any projects or issues identified by audits or inspections.
-Experience of term-maintenance / compliance contract procurement and management.
-Budgetary management experience.
-Excellent records, document and data management, including asset databases and management of assets.
-Strong IT skills (CAD, BMS, Excel, etc.), including scrutiny and analysis of data.



ALTERNATIVE JOB TITLE: Asset Manager, Compliance Manager, Estates Manager

This role is commutable from:
Rutland
Oakham
Melton Mowbray
Uppingham
Grantham
Oundle
Northamptonshire
Corby
Kettering
Wellingborough
Rushden
Leicestershire
Leicester
Market Harborough
Lutterworth
Wigston
Cambridgeshire
Peterborough
Huntingdon
Whittlesey
Lincolnshire
Stamford
Spalding
Bourne