Sales Co-ordinator
Hinckley
Job purpose
In this role there is a requirement to provide administrative and support to the Sales Director and the Sales Department.
Job overview
As an integral part of the Sales team, this role offers an exciting and varied opportunity in a fast-paced, dynamic working environment.
This is a fantastic place to work if you enjoy a challenge and have genuine enthusiasm for overcoming obstacles and learning. The office is fast-paced and busy so we are looking for someone who has a positive and can do attitude.
Day-to-Day Responsibilities
- Collate and maintain daily, weekly and monthly management reports as required by the department ensuring the information contained within these reports is accurate and up to date.
- Oversee projects to ensure deadlines are met by all stake holders
- To ensure that all employees one to one/review meetings are scheduled in line with the company review structure; with the appropriate invites sent through Outlook and the appropriate room booked using the meeting room booking forms.
- To be the primary note taker in Management and HR meetings, ensuring these are typed within 72 hours of the meeting and represent an accurate account of the meeting.
- To Maintain and update HR CRM with all employee records and annual leave requests. Authorise annual leave requests in accordance with departmental protocols
- Maintain electronic employee files ensuring all information is up to date and easily accessible.
- Maintain and update Departmental Information, Organisation Charts and Department Structures for distribution on a monthly or ad-hoc basis to key individuals
- To be the main point of contact for all purchase orders for departmental equipment.
- To ensure that for every new employee a new starter form is completed and that they have an allocated desk which is fully stocked and suitable to begin work on day one.
- To ensure that for every employee leaving that a leavers form is completed and all materials are collected.
- Accountability to collate the monthly salary memo based on absence and overtime rates, ensuring that all information is accurately represented,
- To assist the Sales Director in ensuring that work assigned by them to other individuals or departments is completed, i.e. follow up on delegated work in order to meet deadlines.
- To assist the Sales Director and Management Team with any internal reporting, e.g. the preparation of reports for the Board Meetings, Weekly whereabouts Meeting etc;
- To co-ordinate monthly payroll across departments ensuring that group deadlines are met;
- To manage the preparation and co-ordination of Quarterly Sales Conferences;
- To manage the Sales Director Outlook e-mailbox by reviewing, prioritising and responding where appropriate.
- Organisation of daily/weekly movements ensuring sufficient time is allocated for preparation and taking into consideration changes that may arise during the working day.
- Taking ownership of all first and second interview meetings and liaising with external recruiters whilst updating internal recruitment tracker
The above is not an exhaustive list of duties and you will be expected to perform different tasks necessitated by your changing role and the overall business objectives of the organisation.
What you bring to the team
- Ability to think outside the box and work on your own initiative;
- All written correspondence to contain clear, accurate and thorough information;
- High level of confidentiality, integrity and reliability;
- Excellent attention to detail;
- Excellent organisational and time management skills with the ability to prioritise;
- Excellent communication and interpersonal skills;
- Excellent word processing and IT skills, including knowledge of a range of software packages such as Outlook, Excel, PowerPoint, Work and internet explorer;
- Ability to work under pressure and to tight deadlines;
- Ability to research, digest, analyse and present material clearly and concisely; and
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.